Stage Props List
Most scripts have its Props List, Running Props List, or Props Checklist on the back pages along with production notes. It is important to read the script carefully. As you read the script, highlight and add the props to the list (see form below), then when you meet with the director go over your Props List together.
Tracking your props and updating the checklist is an on-going process from rehearsals to opening night. Hand Props (objects actors carry on) are kept on the Props Table and Set Props (objects pre-set in the scene, ready to use by actors) get added and cut during the rehearsals. Stage Managers (SM) make notes of all changes in the prompt book (master script), so check your list with theirs.
Personal Props are items actors carry inside their costume(s) or wear, like pocket watches, keychains, pens, glasses, etc. They are kept with their costumes in the dressing room and are the actors' responsibility as well. Remind your cast to check ALL their props prior to all rehearsals and performances. Valuable and irreplaceable items are safely locked away after rehearsal and performances.
A Working Prop is a facsimile of the final prop and used only in rehearsals for actors to practice using, usually when they are "off-book" (know their lines). The SM or director will schedule when working props are needed in rehearsals.
Below is one example of how to create a working Props List to keep track of each prop's what, who, where, and when during the show. Of course, you will tweak it to better serve the production for each show is different.
In large productions and for film/video, creating a similar chart in Google Docs' Excel (free) is very useful! Highly recommend it. Also, useful for touring show (concert) props, add columns for packing info. (box/container number, etc), who, and when loaded on to transport. Each box/container needs itemized list of content as well.
Tracking your props and updating the checklist is an on-going process from rehearsals to opening night. Hand Props (objects actors carry on) are kept on the Props Table and Set Props (objects pre-set in the scene, ready to use by actors) get added and cut during the rehearsals. Stage Managers (SM) make notes of all changes in the prompt book (master script), so check your list with theirs.
Personal Props are items actors carry inside their costume(s) or wear, like pocket watches, keychains, pens, glasses, etc. They are kept with their costumes in the dressing room and are the actors' responsibility as well. Remind your cast to check ALL their props prior to all rehearsals and performances. Valuable and irreplaceable items are safely locked away after rehearsal and performances.
A Working Prop is a facsimile of the final prop and used only in rehearsals for actors to practice using, usually when they are "off-book" (know their lines). The SM or director will schedule when working props are needed in rehearsals.
Below is one example of how to create a working Props List to keep track of each prop's what, who, where, and when during the show. Of course, you will tweak it to better serve the production for each show is different.
In large productions and for film/video, creating a similar chart in Google Docs' Excel (free) is very useful! Highly recommend it. Also, useful for touring show (concert) props, add columns for packing info. (box/container number, etc), who, and when loaded on to transport. Each box/container needs itemized list of content as well.
Free Download Props List Blank Example:
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At the start, the Notes column can be used to indicate whether a prop is going to be built, bought, borrowed, or pulled. Be very careful with borrowed props* and make sure that they are returned in a timely manner without a scratch!
* Do Not borrow props that are irreplaceable, breakable, and/or expensive unless the theatre can insure the item(s)!
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PROPS TABLE
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10 Golden Rules of Stage Management
from A Handbook for Stage Managers by Carissa Dollar
1. Learn From Mistakes. No one is perfect. We all make mistakes as we practice our crafts. The best thing anyone can do is to analyze these situations and learn how to avoid making the same mistake again.
2. Don't Panic! Always remain calm, cool and collected. Never, Never yell. All Stage Managers should know the difference between raising their voices to be heard and yelling. If the Stage Manager loses it, everyone will panic.
3. Safety First! The cast shouldn't set foot on the stage unless you would walk on it barefoot. Inspect the set daily for potential problems. Are all stairs and platforms secure? Are all escapes adequately lit and glow taped? Do you know where the first aid kits and fire extinguishers are located? Who is certified in CPR and First Aid? The SM should be!
4. Plan & Think Ahead. What can be done to avoid problems? How can the Stage Managers make life easier for everyone?
5. There Are No Dumb Questions. It is better to ask and fell silly for a few seconds than to cause a disaster later.
6. Prioritize Tasks & Delegate Authority. One person can't do everything. Why do we have assistants if we don't use them?!
7. Early Is On Time. The SM should always be the first person in and the last person out of the theatre for a meeting or rehearsal. I always try to show up about 15 minutes before I really think I need to be there, just in case traffic is bad or any problems or delays occur.
8. Put Everything In Writing. In other words, be a communicator! Dated daily rehearsal notes aid in communication and help to avoid conflicts over when requests or changes were made. (Voice mail and email are also great forms of communication! Use your cell phone so you are easy to reach at all times!)
9. Please & Thank You. Use these word everyday, especially when you are working with volunteers.
10. Stage Managers DO Make Coffee. They also do a million other menial tasks that are meant to make people happy and boost morale. Buy donuts, bake brownies, make sure birthdays are recognized, and hole-punch all paperwork. These little things are really appreciated by everyone.
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